The 9 Voice Commands That Save Top FUB Teams 10+ Hours a Week

Voice commands are transforming how real estate teams manage their workload. With Ace AI integrated into Follow Up Boss, agents can now save over 10 hours weekly by replacing manual CRM updates with simple, spoken instructions. From updating lead statuses to scheduling follow-ups, these commands streamline repetitive tasks, allowing agents to focus on clients and deals. Here’s a quick look at the 9 time-saving commands:

• Update Lead Status: Instantly change a lead’s status with a single voice command.
• Log Calls or Meetings: Capture detailed notes hands-free after conversations.
• Create and Assign Tasks: Set tasks for team members without navigating menus.
• Schedule Appointments: Book showings or consultations with one sentence.
• Draft and Send Emails: Dictate professional emails in seconds.
• Send SMS: Quickly send personalized text updates to clients.
• Apply Action Plans: Automate workflows by assigning action plans via voice.
• Add Notes: Record detailed client preferences and meeting insights effortlessly.
• Retrieve Lead Info: Get instant updates on leads or properties.

These tools work seamlessly on desktop and mobile, making it easy for agents to stay productive on the go. Setup is quick, and the Ace Pro plan starts at $55 per user per month, including voice and chat capabilities. By using these commands, teams not only save time but also improve CRM accuracy and client response rates.

Overview of Ace AI and Voice Command Features

Ace AI's Role in Follow Up Boss

Ace AI simplifies real estate workflows by embedding natural language processing directly into Follow Up Boss. This feature is tailored specifically for Follow Up Boss users, ensuring a smooth experience without needing Chrome extensions, extra browser tabs, or separate logins.

"Ace AI is built from the ground up for Follow Up Boss - no generic CRM connectors, no half-baked integrations. Our laser focus means deeper automation, richer insights, and instant self-serve onboarding the moment you connect."

With Ace AI, agents can simply speak or type commands like, "Update Sarah Johnson's status to hot prospect" or "Schedule a follow-up call with the Miller family for next Tuesday at 2:00 PM", and the system takes care of the corresponding CRM tasks immediately.

What sets Ace AI apart is its ability to understand context. It learns the unique structure of your Follow Up Boss CRM, including tags, stages, action plans, and automations. For instance, if an agent mentions a "buyer consultation", Ace AI knows to assign the relevant action plan and create the required tasks.

Its voice functionality goes beyond basic commands. Agents can dictate notes, set up detailed tasks, and draft personalized messages - all while on the go. In Q3 2024, The Smith Group introduced Ace AI's voice commands and saw a 30% reduction in time spent on CRM updates and a 15% boost in lead conversion rates, thanks to quicker follow-up responses.

With Ace AI fully integrated into your CRM, setup is both fast and hassle-free.

Requirements for Using Voice Commands

To access Ace AI's voice command features, you'll need the Ace Pro plan, which costs $55 per user per month. Discounts are available for larger teams. This plan includes full voice and chat capabilities, as well as access to the Ace Anywhere companion app for both desktop and mobile.

Admins can enable Ace AI by navigating to Admin > Integrations > Embedded Apps, creating an API key under Admin > API, and entering it in the SETUP section. The entire process takes under 10 minutes. During setup, you'll configure team branding, assistant settings, and user access.

For the best results, use a stable internet connection and a good-quality microphone. Ace AI works with standard web browsers and mobile devices, making it accessible whether you're at the office or on the move.

The system is designed to be user-friendly, with minimal learning time required. As Ace AI adapts to your team's communication style and preferred terminology, using voice commands becomes second nature. Once connected, Ace AI transforms routine CRM updates into quick, voice-activated tasks, saving time and improving efficiency.

How I connected Siri to my AI Agent in less than 10 minutes!

Benefits of Voice Commands in Real Estate Workflows

Voice commands are revolutionizing CRM management by replacing repetitive manual tasks with quick, spoken instructions. Since speaking is up to three times faster than typing, agents can update lead statuses, log call notes, and schedule follow-ups in much less time. This efficiency allows agents to move beyond tedious admin work and focus on what really matters - building client relationships and closing deals. Let’s dive into how automation and mobility powered by voice commands are reshaping productivity.

Workflow Automation with Voice Commands

Voice commands cut out the need for endless clicking and typing. After a call, an agent can simply dictate notes, update a lead’s status, and schedule a follow-up - all without lifting a finger.

Take SumUp’s field sales team as an example. By adopting voice-to-CRM functionality, they saved over five hours per week that were previously spent on manual data entry. Their team could dictate meeting notes, update client records in real time, and assign follow-up tasks using only their voice.

But the benefits go beyond basic data entry. Voice commands can trigger more complex workflows, like setting action plans when a lead reaches a specific stage or generating personalized follow-up emails based on recent conversations. This level of automation ensures leads are nurtured consistently without agents needing to remember every step.

For teams using Follow Up Boss with Ace AI, the impact is even greater. An agent can say something like, “Apply buyer consultation action plan to the Johnson family,” and instantly set off a series of automated tasks, reminders, and follow-ups. What would normally take several minutes of manual effort happens in seconds, making the entire process seamless.

This automation doesn’t just make tasks faster - it also supports greater mobility, which is critical for real estate professionals.

Hands-Free Productivity

Real estate agents are always on the move - whether driving between properties, touring homes with clients, or attending networking events. Voice commands allow agents to stay productive even when typing isn’t practical or safe.

With voice-enabled CRM updates, agents can log information on the go, ensuring no detail is overlooked. Whether they’re driving, showing a property, or mingling at an event, they can quickly capture lead details and keep their workflow moving.

SumUp’s experience highlights the value of this approach. Along with saving time, they saw a sixfold increase in CRM data accuracy and volume. When updating the CRM is as easy as speaking, agents are more likely to capture detailed and consistent information.

This hands-free functionality improves data quality too. Instead of rushing through brief, typed notes, agents can provide detailed verbal updates, capturing the full context of their interactions. They can record client preferences, concerns, and next steps while the conversation is still fresh in their minds.

For busy real estate teams, this translates to better service and fewer missed opportunities. When agents can effortlessly log every interaction and set follow-ups in real time, leads receive more consistent attention, and the sales process runs more smoothly.

Voice commands eliminate the barriers that often prevent agents from keeping their CRM updated. When manual effort involves multiple clicks and careful typing, it’s tempting to delay or skip updates altogether. But with voice commands, updating records becomes second nature - quick, easy, and integrated into the flow of daily work.

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The 9 Voice Commands That Save Follow Up Boss Teams 10+ Hours Weekly

These nine voice commands revolutionize how real estate teams manage their CRM, tackling time-consuming tasks so agents can focus on building relationships and closing deals. Each command integrates seamlessly into daily workflows, making processes faster and more efficient.

1. Update Lead Status Instantly

Updating lead statuses is as simple as speaking a command. Instead of clicking through multiple screens, agents can say, "Move Sarah Johnson to under contract" or "Update the Miller family to showing scheduled." This allows for immediate updates while details are still fresh in their minds.

2. Log a Call or Meeting

Logging calls or meetings is quick and hands-free. After a conversation, agents can say, "Log call with Tom Peterson. Discussed budget increase to $450,000. Prefers homes with three bedrooms in Westfield area. Schedule showing for this weekend." This ensures detailed notes are captured effortlessly, saving time and keeping records accurate.

3. Create and Assign Tasks

Creating and assigning tasks is streamlined with voice commands. For example, agents can say, "Create task for Jennifer: send market analysis to the Rodriguez family by Friday" or "Assign showing preparation for 123 Oak Street to Mike." This eliminates the need to navigate task menus, ensuring tasks are clear and deadlines are set.

4. Schedule Appointments

Scheduling appointments becomes a one-step process. Agents can simply say, "Schedule showing with Lisa Chen for 456 Maple Drive tomorrow at 2:00 PM" or "Book buyer consultation with the Williams family for Thursday at 10:00 AM." These commands automatically sync with calendars, reducing the risk of double bookings.

5. Draft and Send Follow-Up Emails

Composing emails is faster and more personalized with voice commands. For instance, agents can dictate, "Send follow-up email to David Martinez. Thank him for today's showing. Mention we found three similar properties in his price range. Ask about scheduling visits this week." Ace AI ensures emails reflect professional tone and include relevant details, all while saving time.

6. Send Personalized SMS

Sending texts becomes instant with commands like, "Send text to Amanda Foster. Let her know the inspection report came back clean and we're ready to proceed with the offer." This feature is perfect for quick, time-sensitive updates.

7. Apply or Modify Action Plans

Managing action plans is simplified with voice commands. Agents can say, "Apply first-time buyer action plan to the Thompson family" or "Switch Jennifer Liu to the luxury buyer action plan." This ensures timely follow-ups without the need for manual updates.

8. Add Detailed Notes to a Contact

Adding notes is more thorough when agents can speak naturally. For example, "Add notes to Karen Walsh. Loves the downtown area but is concerned about parking. Husband travels frequently so desires a low-maintenance property with a flexible budget." With Ace AI, agents can capture detailed client preferences on the go, ensuring no critical detail is missed.

9. Retrieve Current Lead Information

Getting quick updates before calls or meetings is effortless. Agents can ask, "What's the latest on the Johnson family?" or "Show me recent activity for 789 Pine Street listing." These commands provide instant access to lead statuses, recent interactions, and pending tasks, along with suggestions from Ace AI.

Best Practices for Maximizing Voice Command Efficiency

To truly reap the time-saving benefits of voice commands, it’s essential to adopt strategies that encourage smooth implementation and consistent use. Organizations that excel in this area often follow specific practices to ensure teams are well-equipped and motivated to integrate voice commands into their daily workflows.

Training and Adoption for Teams

Providing thorough training is key. Use live demonstrations, hands-on practice sessions, and role-playing exercises to help your team quickly get comfortable with voice commands. For example, have agents practice tasks like updating lead statuses after client calls or logging meeting notes right after a meeting.

Adding a bit of fun can also make a big difference. Gamify the process by creating friendly competitions, such as tracking who logs the most calls in a week or who consistently updates lead statuses using voice commands.

Mentorship programs can further ease adoption. Pair tech-savvy team members with those who might need extra guidance. This approach not only builds confidence but also allows experienced users to share tips and troubleshoot issues on the spot. Interestingly, 87% of millennials value mentorship as part of their career growth.

Avoiding Common Pitfalls

It’s tempting to rush into implementation, but that often backfires. Without proper training or by introducing overly complex commands, teams may resist the change or end up duplicating efforts.

Start small. Begin with straightforward tasks like updating lead statuses, and once your team is comfortable, gradually introduce more complex features like drafting emails. Clearly define when voice commands should be used versus manual entry. For example, voice commands are great for quick updates during client meetings, while manual entry might be better suited for detailed property research.

Customizing Commands for Your Workflow

Ace AI can adapt to your Follow Up Boss CRM, aligning with your workflows and communication patterns to provide tailored, context-aware assistance. Customizing voice commands to your agency’s specific needs can significantly improve efficiency.

Here’s how to fine-tune your setup:

• Identify key objectives for voice command functions.
• Map out typical customer journeys to pinpoint high-value tasks.
• Incorporate your agency’s unique processes and terminology.
• Test and refine commands based on real-world usage.

For example, if your team frequently handles military relocations, customize commands to recognize terms like "PCS orders" or "VA loan pre-approval." Build a knowledge base that includes local market phrases and industry-specific language.

Additionally, ensure commands feel natural. Ace AI is designed to understand conversational variations, so whether an agent says "Move the Johnson family to under contract" or "Update Johnson status to under contract", the system will execute the task seamlessly.

Tracking performance is equally important. Companies that leverage analytics report a 25% boost in satisfaction. Monitor metrics like command success rates and time saved to identify areas for improvement. Finally, align your voice command setup with your broader marketing strategy by ensuring consistent terminology across Ace AI and other communication channels.

Conclusion: Improving Productivity with Ace AI Voice Commands

The nine voice commands highlighted here offer a powerful way for real estate teams using Follow Up Boss to streamline their workflow. By leveraging these hands-free automation tools, top-performing teams are saving over 10 hours each week while boosting CRM data accuracy and speeding up client response times.

Did you know that speaking is up to three times faster than typing? One mid-sized brokerage saw impressive results with voice automation, cutting client response time by 82% and increasing appointment bookings by 37%.

Ace AI integrates effortlessly into Follow Up Boss. There’s no need for extra logins or browser extensions - it works directly within your CRM. Once set up, Ace AI learns your CRM structure, workflows, and communication habits to deliver assistance that’s tailored to your needs.

From updating lead statuses and logging calls to drafting personalized messages and pulling up contact details, these voice commands replace manual tasks that often slow agents down. Teams using these features report not only saving time but also seeing better engagement and quicker adoption across their organizations.

At just $25 per user per month for embedded chat or $55 for full voice capabilities - with a free 7-day trial - Ace AI offers powerful automation without breaking the bank.

Start small with basic commands like updating lead statuses after calls, and as your team gets comfortable, explore more advanced automations. Ace AI is here to transform how real estate teams operate every day.

FAQs

How do Ace AI's voice commands help real estate agents save time and boost productivity with Follow Up Boss?

Ace AI's voice commands simplify life for real estate agents by providing hands-free access to key CRM tools in Follow Up Boss. With just their voice, agents can pull up client details, set follow-up reminders, and update records - no typing required. This means less time spent on admin work and more time for what really matters.

By handling repetitive tasks and organizing workflows, these voice commands can save agents over 10 hours every week. That’s extra time to strengthen client relationships and close more deals. It’s a smart way to boost productivity and stay ahead in a fast-paced industry.

How can a real estate team set up Ace AI's voice commands to save time and improve efficiency?

To get Ace AI's voice commands up and running for your real estate team, start by pinpointing the key tasks and communication hurdles your team regularly encounters. For example, this might include managing lead follow-ups or automating routine questions. Once you’ve identified those needs, connect Ace AI to your CRM system - such as Follow Up Boss - and tailor the voice commands to match specific workflows, like scheduling showings or qualifying potential leads.

After setting everything up, make sure to provide the AI with up-to-date property and market information. This step is critical for ensuring accurate and helpful responses. Finally, conduct thorough testing to verify that the system works as intended, streamlining your operations while offering round-the-clock support. With this setup in place, your team can save time and focus on building meaningful connections with clients.

Can Ace AI's voice commands be tailored to match the specific workflows and language used by real estate teams?

Ace AI's voice commands can be tailored to match the specific workflows and terminology used by real estate teams. It integrates effortlessly with your CRM, adapting to your processes and communication style to meet your unique requirements.

This customization helps teams simplify operations, automate routine tasks, and boost productivity - all while using language and workflows that feel familiar and easy to navigate.